What happens if you get a credit card refund? | finder.com
Credit card refund

What happens if you get a credit card refund?

How to get a credit card refund or chargeback in four simple steps.

If you’re overcharged for a transaction or you didn’t get what you paid for, you can request a refund on your credit card. Merchants and businesses all have returns and credit card refund policies that you can refer to if you have any transaction issues. In some circumstances, you might also need to contact your credit card provider to get a credit card refund.

Here, we take a look at how credit card refunds work, the time limits involved and other factors to consider so that you can take the right steps to get your money back.

What are the types of credit card refunds?

There are two main ways to get a credit card refund, which we’ve outlined in detail below:

  • Point of sale or merchant refunds. If you want to return a purchase, find you have been incorrectly charged or want a credit card refund for non-delivery of items you’ve paid for, your first step should be to contact the merchant. The representative you speak to will refer to the credit card refund policy to make sure the claim is eligible and then guide you through the refund process. Merchants can also remove pre-authorisations that “hold” funds in your account before or after a full payment is made (think hotel bookings).
  • Chargebacks. If the merchant does not agree to reverse the credit card transaction you can dispute it by requesting a “chargeback” through your credit card provider. This type of credit card refund involves the bank reversing all or part of the amount of the disputed transaction. Chargebacks are done in accordance with the applicable card scheme rules set by Visa, Mastercard or American Express and often take longer to process than merchant credit card refunds.

When can I get a credit card refund?

There are many instances when you can get a credit card refund, either through the business or your credit card provider, depending on the circumstances. Some of the most common scenarios include:

  • Multiple transactions. When the same transaction is charged to your account more than once.
  • Returned items. If you return an item to the merchant and meet the return policy requirements.
  • Incorrect transaction. If it is clear that you did not carry out the transaction.
  • Lost or stolen. If the card was used after it was reported as lost or stolen.
  • Faulty products. When the equipment used to process the transaction is found to be faulty.

When can’t I get a credit card refund?

There are some situations where you won’t be eligible for a credit card refund. These include:

  • Don’t meet return policy. If you return an item to a merchant but don’t meet the return policy requirements (e.g. item is worn).
  • Shared credit card details. If you have shared your credit card or credit card details with other people.
  • Fail to report a lost or stolen card. If you don’t report a lost or stolen credit card straight away.

You might also be unable to get a credit card refund if the charges are “pre-authorized” and meet the standard practices of a merchant (i.e. a hotel or airline that “holds” funds for a set period of time in case of incidental charges). In this instance, you could contact the merchant to request a release of the funds, rather than an actual refund.

How can I get a credit card refund?

The credit card refund process can vary depending on the merchant and your circumstances, but generally follows the steps below.

  1. Contact the merchant. Get in touch with the merchant involved in the transaction and let them know you want a refund. Make sure you explain the reason for the refund and ask if there are any specific details they will require.
  2. Organise your required documents or items. If you are returning an item for a refund, follow the requirements outlined for a postage or in-store return. If you are requesting a refund for some other reason, provide the merchant with supporting documents. For example, you may need the original receipt or credit card statement details that show you have been incorrectly charged.
  3. Provide your credit card details. Present the credit card that you have used for the transaction, or give the merchant details of the card (if over the phone or online) so that they can process the refund.
  4. Sign any required documents. Fill out any return or refund documents as requested by the merchant. This is for their records and helps them verify the refund.

How to request a chargeback

Getting a credit card refund from a merchant is relatively straightforward, which is why it’s usually the first port of call. The chargeback process, on the other hand, usually involves a few more steps.

  1. Contact your credit card provider. Explain the situation to them in detail. They may advise you to contact the merchant again before proceeding with the chargeback.
  2. Provide evidence of the issue. Your provider may ask you for verbal or written details of the incorrect charges and you could have to fill out a credit card dispute form. Provide as much information as possible, including statements, receipts and any other details about your contact with the merchant.
  3. Wait for a response. The credit card refund laws around chargebacks require banks to wait up to 45 days for a merchant to respond to your dispute claims. If the merchant does not respond in that time, your dispute will be approved and you’ll get your money back. If they do respond, further steps will be taken to resolve the situation. You can request updates from your provider during this time, but will have to wait it out before you can get a refund.
  4. Provide any further details. If the merchant accepts the dispute, your refund will be processed as usual. If they reject it, your provider may ask for further details until the situation is resolved. Most credit card providers aim to provide an outcome within 45 days, but in some cases it could take up to 120 days for the provider and merchant to resolve the dispute.

How long does a credit card refund take to show up on Internet banking?

  • Credit card refunds from merchants. Refunds from a merchant can take up to seven days to be processed. It’s important to note that during this time the original purchase could still be listed on your account and accrue interest if you carry a balance on your credit card. You can contact individual merchants to find out how long they will take to process the refund or to request a faster refund.
  • Credit card chargebacks. The transaction dispute process requires providers wait for a response from the merchant before processing any eligible credit card refunds. This means that the time it takes for a credit card chargeback refund to show up on your account varies and could be anywhere from a week to several months. During this time, your credit card provider may freeze interest charges on the disputed amount, or increase the funds available on your account. Check with your specific provider to find out more.

What are the other factors to consider when requesting a credit card refund?

  • Time limit. Merchants outline the amount of time you have to legitimately request a refund, so check individual policies before making any transactions. For chargebacks, you usually have to dispute the credit card transaction within 30–90 days of when it first appears on your credit card statement.
  • Interest charges. Depending on the circumstances of your credit card refund, you may be charged interest during the refund process. But if you have lodged a chargeback claim with your credit card provider and it is approved, you should be refunded the full amount as well as any interest that was charged on it during the investigation.
  • Refund payments. If money is returned to your account, the funds are considered as a credit to your account. This means a refund will not count as a payment towards your balance if you need to pay the minimum amount due for the statement cycle.
  • Credit card refund fees. While there shouldn’t be a fee for refunds processed by a merchant, some banks do apply a fee for chargebacks. Third-party payment processors such as PayPal or SecurePay may also charge additional fees for credit card refunds, with the cost typically ranging from $10–25.

Whether you need a credit card refund for non-delivery, incorrect charges or simply a change of mind on your purchases, the quickest and easiest option is to contact the merchant directly. If that doesn’t work, you can dispute the transaction through your credit card provider to get a chargeback. By understanding more about these two options, you will be able to get the right kind of credit card refund in any situation.

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Adrienne Fuller

Adrienne is a Publisher at finder and has one goal: to deliver the accurate and transparent information she wishes she had when she made some of life's important financial decisions. When she's not helping folks save money, she's hiking with her two Catahoulas around her home in San Diego.

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8 Responses

  1. Default Gravatar
    SetfaceJanuary 30, 2018

    After the 45 days for a chargeback, if I’m successful and receive the refund, who keeps the product that was purchased? Do I need to return it to the merchant or do I keep it?

    • Staff
      joelmarceloFebruary 6, 2018Staff

      Hi Setface,

      Thanks for leaving a question on finder.

      Whether to return the item or keep it after the chargeback has been settled would depend entirely on the merchant where you bought the product. They should have a policy on refund and returning of items. So best to confirm this with the merchant directly.

      Cheers,
      Joel

  2. Default Gravatar
    MaryJanuary 25, 2018

    If a hotel refunds your stay at there hotel due to issues with your stay in South Africa when the money is refunded to your credit card as it will be in the region of 5,000 Euro can I withdraw this money in cash locally back in Ireland

    • Staff
      joelmarceloJanuary 26, 2018Staff

      Hi Mary,

      Thanks for your question.

      Yes, you can withdraw the refund once it’s added to your available limit. However if it’s an interim refund, you may want to hold off spending this until the refund is posted to your account and your account reflects your new available balance. Just a heads up though, withdrawing cash from your credit card might incur fees.

      I hope this information helps. Feel free to drop us a note anytime if you have other concerns.

      Best regards,
      Joel

  3. Default Gravatar
    GillianDecember 17, 2017

    If I get a refund on my MasterCard is this refund immediately available for me to spend

    • Staff
      LiezlDecember 22, 2017Staff

      Hi Gillian,

      Thanks for your question.

      Yes, you can use the refund once it’s added to your available limit. However if it’s an interim refund, you may want to hold off spending this until the refund is posted to your account and your account reflects your new available balance.

      I hope this information helps. Feel free to drop us a note anytime if you have other concerns.

      Best regards,
      Liezl

  4. Default Gravatar
    SylviaDecember 6, 2017

    Had a few transactions on my credit card I called and gave all imformation it was not mine .How long before I get the credit back on my account if all goes well .

    • Staff
      RenchDecember 6, 2017Staff

      Hi Sylvia,

      Thanks for reaching out to us.

      Refunds from a merchant can take up to seven days to be processed. It’s important to note that during this time the original purchase could still be listed on your account and accrue interest if you carry a balance on your credit card. You can contact your merchant to find out how long they will take to process the refund or to request a faster refund.

      Best regards,
      Rench

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