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How to fill out SBA Form 1919
What you need to know to fill out the SBA's borrower information form.
The Small Business Administration (SBA) uses Form 1919 to gather information about your business and its owners. It’s required for the SBA 7(a) program. With 26 questions, it’s longer than many other SBA forms, so set aside at least an hour to fill it out.
Before you get started
Section I of Form 1919 goes into detail about your business’s address, owners, how much you want to borrow, your debts and any connection to the government.
Before you get started, make sure your form is up-to-date by checking the expiration date in the top right-hand corner. If it’s not, you can find the most recent version on the SBA website.
You can either fill out the form in dark ink or type into a PDF reader. All signatures need to be in dark ink, however. Print as neatly as possible to avoid any confusion.
Who should fill out Section I?
Two types of people should fill out Form 1919 Section I:
- An authorized representative of the business. Usually, this is the president or majority owner of the business, though any other key officer in the company can fill out this section.
- Coapplicants. This includes leasers who are applying for an SBA real estate loan for property your business will use. Another company applying for an SBA loan with you is considered a coapplicant. Though, your coapplicant might not have to fill out Section I if they aren’t required to guarantee your loan. Not sure if they are? You might have all cosigners complete it just in case to avoid delaying your application.
What information do I need for Section I?
To save time, gather the following documents and information before you start filling out Section I:
- Your business’s most recent tax return
- Your business’s licenses and agreements
- The number of employees
- Contact information for all business and equity owners
- How much each owner or equity holder owns of the business
- How much your business wants to borrow and why
- The names of business affiliates
Step 1: Business information
Under Applicant business legal name, write the business’s name as it appears on tax forms. Check OC if you’re an operating company — most applicants are. Check EPC if you’re an Eligible Passive Company, or a company that leases property to operating companies. EPCs are only eligible for real estate financing through the SBA.
If your business has a trade name that’s different from its legal name, write that under DBA or trade name. Fill out your business’s address, tax ID, phone number, project address, primary contact and email address as it appears on its tax return.
Step 2: Loan information
Write the amount you’re applying to borrow next to Amount of loan request and what you intend to use the loan for next to Purpose of the loan.
Then fill out the following fields:
- Number of employees. Write the number of full-time and part-time employees — including business owners. Don’t include contractors.
- Number of jobs created as a result of the loan. This number doesn’t have to be exact, just an estimate. It should include business owners.
- Number of jobs saved because of the loan that otherwise would have been lost. Write an estimated number of employees the business expects to let go if it isn’t approved — including business owners.
Step 3: Small business applicant ownership
Write the name, title, ownership percentage and address of each person who owns shares in the business. This should include all owners, partners and investors. All percentages should add up to 100% — if not, check your math.
Not enough room? Attach another sheet with additional information.
Step 4: Yes/No and True/False questions
Follow these directions to check either yes or no or true or false for the following sets of questions:
Questions 1 – 11
- Question 1: Coapplicants. Indicate whether another company, like an EPC, is applying for the SBA loan with your business. If you check Yes, each coapplicant must complete their own copy of this form.
- Question 2: Previous SBA loan applications. Indicate whether you’ve already applied for an SBA loan in the past. If you check Yes, attach a sheet detailing when you applied, how much you were looking to borrow, for what purpose and whether it was approved.
- Question 3: Regulatory actions against your business. Indicate if your business is ineligible for an SBA loan because of previous trouble with regulators.
- Question 4: Business agreements. Does your business operate under any license, franchise, distributor, dealership, membership or jobber agreements? If you check Yes, attach a copy of the agreement and any other relevant documents to your application.
- Question 5: Affiliates. Indicate if your business has affiliates. If so, attach the list of names.
- Question 6: Bankruptcy protection. If your business or its affiliates have filed for bankruptcy, check Yes. If you’re in the process of filing, attach a sheet with details.
- Question 7: Pending legal action. If your business is currently involved in a lawsuit, check Yes and attach a separate sheet with details.
- Question 8: Previous government loans. If your business or its affiliates have received SBA funding or financing from another government agency, check Yes and complete question 8. If not, continue to question 9.
- Question 8 (a): Delinquencies. Indicate if your business or its affiliates are currently late on payments for a government loan. If not, continue to question 9.
- Question 8 (b): Defaults. Has your business or its affiliates ever failed to pay back a government loan? If you answered Yes to either of these, provide an explanation.
- Question 9: Exporting. If your business intends to use this loan to expand or begin exporting products to other countries, include a separate sheet with export details and how much your business is projected to make.
- Question 10: Help with your application. These forms can be tricky and time consuming. If you intend to use a third party to help with the SBA application or were referred to a lender, check Yes. You’ll need to include information regarding compensation through SBA Form 159.
- Question 11: Revenue from vice. You’re not eligible for an SBA loan if your business makes any money from gambling, loan packaging or pornography.
Questions 12 – 16
- Question 12: SBA employees. Select True to confirm you are not an SBA employee and the sole proprietor, partner, officer, director or stockholder with 10% or more interest in the business applying for the loan.
- Question 13: Former SBA employees. Select True to confirm you are not a former SBA employee and the owner, partner, officer, director, stockholder or other official role in the business applying for the loan.
- Question 14: Appointed officials. Select True to confirm you are not a member of Congress or appointed official of the federal government and the sole proprietor, partner, officer, director or stockholder with 10% or more interest in the business applying for the loan.
- Question 15: Government employees. Select True to confirm you are not a government employee with a grade of GS-13 or higher and the sole proprietor, partner, officer, director or stockholder with 10% or more interest in the business applying for the loan.
- Question 16: Members, employees and volunteers of Small Business Advisory Councils. Select True to confirm you are not a member, employee or volunteer of a Small Business Advisory Council or SCORE and the sole proprietor, partner, officer, director or stockholder with 10% or more interest in the business applying for the loan.
Questions 17 – 26
- Question 17: Indictments, arraignments and criminal charges. If you are currently subject to an indictment, arraignment or formal criminal charge, select Yes. This means you are not eligible for an SBA loan.
- Question 18: Previous arrests. If you have been arrested within the last six months for a criminal offense, select Yes. You will need to add details, including dates, sentence and other penalties.
- Question 19: Criminal offense. If you have ever been convicted, plead guilty, plead nolo contendere, placed on pretrial diversion or placed on parole or probation for a criminal offense, select Yes. You will need to add details, including dates, sentence and other penalties. You are not eligible for an SBA loan if you are currently on parole or probation.
- Question 20: Federal exclusion. If you are currently suspended, debarred, ineligible or voluntarily excluded from participating in federal programs, select Yes.
- Question 21: Child support. If you are more than 60 days delinquent on an officially mandated child support payment and own 50% or more of the small business applying for a loan, select Yes.
- Question 22: Citizenship status. Select your citizenship status and enter your registration number and country of citizenship, if applicable.
- Question 23: Affiliate businesses. If you own or have an ownership stake in an affiliate business, select Yes and provide a list of all businesses, ownership percentage and position in the business.
- Question 24: Previous bankruptcy. If you or a business you controlled filed for bankruptcy, select Yes.
- Question 25: Current legal action. If you or a business you control are currently involved in legal action, select Yes.
- Question 26: Federal loans. If you or any business you owned ever received a direct or guaranteed loan from the SBA or other federal agency — including student loans — select Yes. If your answer is yes, indicate whether the loan is delinquent or in default for questions 26(a) and 26(b), respectively.
What is SBA Form 1919?
Form 1919 is what the Small Business Administration uses to get general information about your business and its owners. This includes who the owners are, if they have any conflicts of interest and if the businesses or any of its owners have any debts or had any run-ins with the law. It’s also known as the SBA’s borrower information form.
What do lenders use it for?
Your lender and the SBA use this form for multiple purposes. Primarily, it helps them determine if your business is eligible for the loan, what other forms you need to fill out and authorizes the SBA to conduct background checks.
I filled out Form 1919. What’s next?
All that’s left is to submit your form to your lender. However, depending on the answers to some of the questions, you might need to fill out some other forms.
For example, if any of the principals have a criminal history, all principals must fill out and submit Form 912, which goes into more detail. And if your business plans to use any third parties to help with the application, it might need to submit Form 159.
Reach out to your lender or the SBA if you have any questions.
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Form 1919 might seem more involved than some other SBA forms, but it’s relatively straight-forward because it only involves basic information about the business and its owners. There’s none of the fancy math that’s required for the personal financial statement, for example, and you might not need to dig deep into your personal and business files for answers.
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